School Regulations MEDICATION
If a parent/guardian wishes a child to take prescription medicine during the school day an explanatory note, indicating dosage and the time of administration, must accompany the medication. If at all possible the medication should be in the original container. Any such medication will be dispensed from the office. A note must also be sent if you wish your child to use over-the-counter medications during the school day and shall include appropriate instructions for administration.
CARE OF TEXTBOOKS
Students are responsible for the condition of books assigned to them. The student must pay for books lost or damaged. All hard backed textbooks loaned by the school must be covered. Students should be encouraged to have some type of book bag for carrying books, especially during inclement weather.
CHANGE OF ADDRESS OR PHONE NUMBER
It is very important that the school records be up-to-date and accurate. Any emergency could necessitate an immediate call to the home. Please notify the school promptly of any change of telephone number or address.
Each year the school revises its emergency list stating where parents can be reached. In addition, the list contains the name of a person to be contacted in case of an emergency when parents/guardians cannot be reached. This too, must be accurate. If there is any change, please notify the school immediately. Also please add your cell phone number, if you possess one, to this form.
If parents/guardians are to be absent from their residence for an extended period of time, it would be helpful for you to notify the school of any special arrangements, made in case of emergencies.
EMERGENCY CLOSINGS
In the case of an emergency closing, delay or early dismissal an announcement will be made over KDKA 1020 AM (Pittsburgh), WWCH 1300 AM, WWCR C-93 (Clarion), WMKX FM Magic 96 (Brookville), WOWQ 102 FM (Dubois) and WKQW 1120 AM (Oil City) radio stations; NO PHONE CALLS TO PARENTS WILL BE MADE. Closing announcements, caused by severe weather conditions, will be made no later than 7:00 a.m., whenever possible. Because the school is located in the Clarion Area School District, we will comply with Clarion Area’s decision to close school or dismiss early, due to inclement weather. If at any time the school is in session, and you believe the weather conditions to be detrimental to your child’s safety, use your discretion as to whether to send your child to school. Please refer to the school calendar when a snow day will be made- up.
If Clarion Area School District is on a two-hour delay, Immaculate Conception Schools A.M. Preschool will be canceled for that day. No scheduled make-up will be made for these days.
TELEPHONE
Use of the telephone by students is restricted to emergency calls. The students must have the permission of the principal or the secretary before using the telephone. A phone for student use, local calls only, is available in the cafeteria.
All calls to teachers should be made after school, if possible. If a parent/guardian must call a child during the school day, he/she should give the message to the person answering the phone.
LIBRARY
Immaculate Conception School has a library for the students’ use. In addition, students use the facilities of the Clarion Free Library. Parents/guardians are asked to encourage students to take care of borrowed books and not to lose or mutilate them in any way. Specific library regulations concerning length of time a book may be out, over-due fines, damage to a book, and other similar infractions are applicable for each library. Students may be obliged to pay for damaged and/or lost books signed out in their name and/or their library card according to the regulations of the loaning library.
LUNCH
Daily hot lunches or soup and sandwiches are provided for students who wish to purchase them. Students carrying their lunch may purchase milk. Money for lunches and milk is collected on the first day of each school week. Prices will be established at the beginning of the school term.
Some families may find it difficult to pay the full price for lunches, for this reason Immaculate Conception School participates in the federally funded program of free and reduced price lunches. Guideline information will be sent home at the beginning of the school term. Application forms may be returned to the school for consideration and processing any time during the school term.
“In the operation of The Child Nutrition Programs, no child will be discriminated against because of race, sex, color, national origin, age or disability. Any person who believes he or she has been discriminated against in any USDA related program should immediately write to: Secretary of Agriculture, Washington, D.C. 20250.”
Prompt payment for lunches the first day of the week reduces clerical time. Your cooperation will be greatly appreciated.
SENDING MONEY TO SCHOOL
All checks/money sent to school should be enclosed in an envelope marked with your child’s name, grade and reason for the payment. Please keep tuition, lunch money, book orders, etc. separate, as they are all different accounts. Please make checks payable to Immaculate Conception School.
ARRIVAL AND DISMISSAL
No student is to arrive before 8:00 a.m. except students who are bused by their school district of residence; upon arrival ALL students are to report to the cafeteria. All students must be out of the building by 3:00 p.m. unless a teacher or tutor supervises them. All walkers and car riders should leave promptly at the dismissal time of 3:00p.m. Parents are NOT PERMITTED to come into the school at or before dismissal time, without a written excuse, to escort their child/children from the building. All parents must wait for their children in one of the school parking lots. NO ONE is permitted to play in the gym unless supervised by a teacher, coach, or designated parent. Students who participate in extra curricular sports activities must remain in the area of the gym.
Time after school is to be used for extra help from teachers or to give assistance to a teacher. If clubs or other meetings are held after school, there must be an adult present.
BICYCLES/SKATEBOARDS
Bicycle and skateboard riders are expected to cooperate with the school by abiding with the following:
A. Bicycles should be placed in the bike rack and locked to the rack.
B. Bicycles are not to be ridden on school/parish property except for the purpose of coming to or going from school.
C. Skateboards must be left in the school office during school hours.
PLAYGROUND
The playground is a supervised area of play for students. A teacher will be on the playground or in the gym during recess time. All students are to be in these areas unless permission to be elsewhere is obtained from the supervising teacher. The fenced in playground area will be open M-F from 8:30a.m. to 2:30p.m.
FIRE AND WIND DRILLS
Fire drills are conducted according to state regulations and at times decided upon by the administration. All students will be given specific instructions for the fire and wind drills. Students are to leave the building quickly and quietly, even in inclement weather, for fire drills. Students should become familiar with proper procedure for these drills.
BUS TRANSPORTATION
Parents/guardians of students who are eligible to be bused to Immaculate Conception School are to contact the superintendent of the school in their respective district concerning bus routes and times. Bus students are to obey the regulations established by the respective school districts and those set by the drivers. It is a PRIVILEGE to ride a school bus; it is not a RIGHT.
If your child’s/children’s normal mode of transportation is a school district bus A NOTE MUST BE PROVIDED, IN ADVANCE, TO CHANGE TRANSPORTATION METHOD; NO PHONE CHANGES WILL BE ACCEPTED AT ANY TIME DURING THE DAY. If we do not have a note in advance of the change your child/children will be required to ride their bus home, NO EXCEPTIONS AND NO GRACE PERIOD.
AUTOMOBILE
Parents/guardians who drive their child/children to school should use the back parish parking lot when dropping off, due to the 8:00 a.m. daily mass. For pick-up, at dismissal time, both parish parking lots should be utilized. Children should NOT be picked up or left off in front of the school building on Main Street. This is a request of the Borough Police.
Occasionally, friends or relatives will call at dismissal time to pick up children and, at times, students ask to go home with a friend on a different bus. In order to protect your child, it is necessary that a note from the parent/guardian be sent to school before permission will be given for a child to leave the building or school grounds in any but the usual way.
If a parent/guardian is to pick up a student who normally rides a bus, the child will be dismissed with the walking students at 3:00 p.m.
If a child is to ride a bus, which he/she normally does not ride, a note must be written to both the principal and the bus driver stating this information.
It is the responsibility of the parents/guardians to ensure permission from the school district of residence for their child to ride a bus other than the bus that is normally ridden. If a school bus has assigned seats at the rated capacity of the bus, your child may not be permitted to ride an alternative bus.
VISITORS
Visitors are welcome to come to Immaculate Conception School, but will be subject to security clearance and permission from the principal to be in the school. This is for your child’s safety. A parent/guardian will be permitted to enter the school to pick up their child/children for any/all doctor/dentist appointments and any/all early dismissals due to illness, family emergency or upon prior arrangement and presentation of an excuse to the child/children’s teacher no later than the morning of said early dismissal. However, NO PARENT OR GUEST will be permitted to visit a classroom during class time without permission from the classroom teacher and principal. This includes, but is not limited to, observing your child/children’s class in progress from the hallway.
All visitors and parents/guardians must enter via the Main Street entrance, be subject to security clearance and immediately report to the office. If a parent feels it is necessary to escort a child to a classroom, excluding preschool through first grade, they must report to the office first. Forgotten items should be dropped off at the office for delivery.
From 8:10a.m. to 3:05p.m. the teachers are responsible for the students in their rooms. Appointments should be made with your sons/daughters teacher, prior to or after the regular school day, to discuss classroom matters.
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